With more documents being uploaded onto our portal sites and private OneDrive folders, there is now an increasing need to edit those uploaded documents.  Doing so is fairly easy and takes advantage of the fact Microsoft have versions of Word, Excel, PowerPoint and OneNote that run within a browser.  These apps are called Office Online, and are very useful and increasingly full featured and powerful tools.

Below are the steps to using Office Online to edit documents (in this case from OneDrive, although the same principle works on the portal).

Step 1
Navigate to the online location where the uploaded document is stored, in this case SLs OneDrive folder.  We’re going to edit the online Word Document called ‘Document’.

Step 2
Tick the box to the right to select the document you wish to edit, click on the ‘…’ menu button.  A window will open, showing a preview of the document you’re about to edit.  Once again click on the ‘…’ icon on this window and select EDIT IN BROWSER.

Step 3
The uploaded document will open in the appropriate applications (Word, Excel, PowerPoint or OneNote) on Office Online.  Documents can be edited in the same way as using the full desktop version of the application.

Step 4
Once you have finished editing your document, there is no SAVE button on Office Online.  Instead it auto saves when you exit it.  To exit Office online, simply click on the folder name located in the top left corner, next to the Office Online title.